People and Culture
Occupational Health & Safety
Employees scan a QR sign to report hazards, incidents close with investigation and actions; risk, inspections, the committee and health surveillance live in the same module.
Occupational Health & Safety
How It Works
Report
Employees scan the QR sign in the area or use My OHS to report a hazard, near miss or accident.
Investigate
The OHS team investigates the root cause; for accidents, the SGK notification deadline is counted.
Correct and close
Corrective actions are verified and the incident closes with a closing approval.
Features
What You Can Do
- Scan an area or equipment QR sign to report; the area is filled in automatically.
- If the organization allows it, hazards can be reported anonymously.
- Incidents run through investigation, SGK task, actions and closing approval.
- For work accidents, the 3-business-day SGK notification deadline is calculated and reminded.
- Assess risks with the 5×5 or Fine-Kinney method.
- Run templated site inspections and record environmental measurements against limits.
- Produce committee minutes as a PDF; decisions become actions.
- Run health surveillance; clinical notes are visible to the physician only.
- Keep contractor and visitor records; visitor data is anonymized after 12 months.
- Employees see their training, medical checks and protective equipment on My OHS.
Common Questions
When a workplace accident or occupational disease is recorded, Kolekto's Occupational Health & Safety module calculates the SGK (Social Security Institution) notification deadline in business days, taking public holidays into account; the default rule is 3 business days. Until the notification is made, reminders are sent 48 and 24 hours before the deadline.
In Kolekto's Occupational Health & Safety module, risk assessments are carried out with a 5×5 likelihood-severity matrix or the Fine-Kinney method; the score and risk level are calculated according to the chosen method, and 5×5 assessments include a heat map. By default, an approved assessment's validity depends on the hazard class: 2 years for very hazardous, 4 for hazardous and 6 for low-hazard workplaces.
Kolekto runs in the browser and is fully responsive; use it from phone, tablet or desktop with no installation. Employees open leave requests from their phone, managers approve from theirs.
Pending approvals, resolved requests and new assignments are delivered both in-app and by email. Employees track the stage of their request from their panel.
Access is role-based: only those with HR module permission see employee records, and every employee can access their own. Critical actions are written to the audit log, so who viewed and changed what is traceable.
Start running your company from one place.
In the demo call we agree on your needs and the modules to enable.
Request a DemoContact Us